Getting data from another spreadsheet based on a cell value might be quite useful for some projects and reports. In this short article, I will show using Excel how you can get data from another worksheet based on a cell value. Freddy of five nights at freddys. I will pull data using two ways: Using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function.
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Best free office software 2020: alternatives to Word, PowerPoint and Excel. By Brian Turner 27 October 2020. Free office software that's easy to use, packed with features, and fully compatible. This blog post looks at using an Excel formula to display the sheet name in a cell. By finding the sheet name using an Excel formula, it ensures that if the sheet name is changed, the formula returns the new sheet name. For the formula we will be using the CELL, MID and FIND functions. Let's begin by looking at the CELL function.
- Getting Data from another worksheet (using INDEX & MATCH)
Getting Data from another worksheet (using INDEX & MATCH)
You're seeing a worksheet (‘Sheet1') below with some dummy data.
In the following image, you are seeing my ‘Get' worksheet data. In the B2 cell, you see I have input value 3/2018. All the values from the ‘Sheet1' worksheet and under the 3/2018 column are showing under the ‘Data' heading.
This is the formula that I have used in the cell D4 and then dragged down the formula for 10 cells. You're also seeing the formulas of cells D5 and D6 cells on the right side of the cells.
=INDEX(Sheet1!$A2:$E2,MATCH($B$3,Sheet1!$A$1:$E$1,0))
MATCH Function overview
To understand this formula, you have to understand the MATCH and INDEX functions at first.
Match function returns the relative position of an item in an array that matches a specified value in a specified order.
Syntax of Match function: MATCH (lookup_value, lookup_array, [match_type])
Check out the following worksheet. You will get the idea of how Match function works.
Index Function Overview
Index function returns the intersection value of two rows and columns in an array.
Syntax of Index function:
Array Form: INDEX (array, row_num, [column_num])
Reference Form: INDEX (reference, row_num, [column_num], [area_num])
Check out the following image. The gest of the Index function is shown in this image.
Breakdown of the formula
Let's now explain how this formula is working.
=INDEX(Sheet1!$A2:$E2,MATCH($B$3,Sheet1!$A$1:$E$1,0))
This part of this formula, MATCH($B$3, Sheet1!$A$1:$E$1,0), will find an exact match in this array ($A$1:$E$1) for the value in $B$3.
Match function finds this value at position 3. So, the formula, MATCH($B$3,Sheet1!$A$1:$E$1,0)
, will return value 3.
So, our new formula is: =INDEX(Sheet1!$A2:$E2, 3)
The interpretation of this part is very simple. Think $A$2:$E$2 as an array and its 3rd value is 75 (as there is no column to do the intersection) as you're seeing in the image below.
Getting data from another sheet using HLOOKUP Function
Let's see how we can solve this problem using HLOOKUP excel function. At first, take a look at the following image to find how the HLOOKUP function works in Excel.
To use this method, we will need a helping column that you're seeing in the following image.
I have used this formula in cell D4 and then dragged down this formula in the cells below:
=HLOOKUP($B$3,Sheet1!$A$1:$E$11,C4+1,0)
If you understand the HLOOKUP function appropriately, then this formula is easy to understand. For your easy understanding, I have added a glimpse of the ‘Sheet1' worksheet (bottom right corner) in the same worksheet where I am applying the formula.
Download Working File
Conclusion
This is a short article but there are so many things to learn from this article.
So, this is the way I can get data from another sheet based on cell value using MS Excel. Do you know any other technique? Let me know in the comment box. I am eager to learn a new technique on this topic.
Welcome to my Excel blog! It took me some time to be a fan of Excel. But now I am a die-hard fan of MS Excel. I learn new ways of doing things with Excel and share here. Not only how to guide on Excel, but you will get also topics on Finance, Statistics, Data Analysis, and BI. Stay tuned!
In this article we will learn if cell contains word then how to assign value in Microsoft Excel 2010.
Let's consider we have a situation where we need to review each cell and check if it contains any text. If yes, we need to return a number in a separate cell, else ignore. We can see how this is done using an example -
Column A has text containing the word 'color'. 1 cell doesn't. (The colors are not of any significance here). We need to check if each cell in this column contains the word 'color'. If it does, we need to return the value 1 in column B, else we need to return 0.
To understand better, see the below screenshot:
We will use 3 functions, namely, IF, SEARCH & IFERROR to calculate the value in column B.
The If function checks whether a condition is met, and returns one value if TRUE, and another if FALSE.
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Syntax =IF(logical_test,value_if_true,value_if_false)
The SEARCH function returns the number of the character at which a specific character or text string is first found, reading left to right (not case-sensitive)
Syntax =SEARCH(find_text,within_text,start_num)
The IFERROR function returns value_if_error if expression is an error and the value of the expression itself otherwise
Syntax =IFERROR(value,value_if_error)
In cell B2, the formula is =IFERROR(IF(SEARCH('color',A2),1),0)
Refer below screenshot:
In cellsA2:A8 colors of the rainbow - VIBGYOR are used. To make things different in cell A9 White is entered since White is not part of VIBGYOR.
Hence, the result is 1 in cells A2:A8 since each of those cells contain the text 'color' and 0 in cell A9 since it doesn't contain the text 'color' (see blue highlighted box above).
Let us understand how the formula works:
- Starting with cell A2, the Search function will look for the text 'color' in this cell. If found, it will return 8 which is the location at which the text was found in cell A2. If the text is not found like in cell A9, then the function will return the #VALUE! Error.
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- Then the IF function will check whether the search function returned any value. If yes, it will return 1, else it will continue to return the #VALUE! error.
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- Lastly, the IFERROR function will check if the search function has returned a #VALUE! Error and if yes, it will return a 0 instead of the error in that cell.